Retreat Information Autumn Session

This page contains all you need to know regarding your time at the 2024 Autumn NWSSR! The important stuff is also being sent to you in emails. For more helpful information on the retreat center, please visit their website. Please let us know if you have any questions!


Directions

Twin Rocks is located on the Oregon Coast near Rockaway beach in Rockaway, Oregon. It is a little over 2 hours from Portland, PDX airport, and Portland’s AMTRAK train terminal. Highway 26 provides easy access by car from all directions. The entrance is located at 18705 US-101, Rockaway Beach, OR 97136.


Arrival and Departure Info

ARRIVAL

Gates open at 3pm on Thursday, November 21st. We ask that you arrive between 3-4:45pm. PLEASE DO NOT ARRIVE EARLY FOR ANY REASON!

Orientation will be from 5-6pm, and it is essential that you make this on time. Dinner will be served on opening night from 6-7pm.

You must arrive on time on Thursday. We are setting a very intentional container and It’s paramount that everyone be present for the beginning. We will be going over some important information and activities to set the stage for your whole experience. Please do yourself a favor: If you haven’t already, do what’s needed to get the time off so you can arrive on time.

For anyone who does end up late on Thursday – please let us know as far in advance as you can so we can approve it and know when to expect you.

At the end of the entrance road, you’ll see a welcome sign. You will be greeted by a greeter there and directed to registration and parking. See a map of the grounds (coming soon!)

DEPARTURE
The retreat will end at 3:45pm after closing circle on Sunday, November 24th. We ask that everyone be off the land by 4:30 pm. Breakfast and Lunch will be served on Sunday.


Carpool — it’s cool!

Help get more cars off the road and help others looking for a ride! If you can offer a ride, it will really help people out and reduce emissions! We have lots of people looking! It’s also a GREAT way to make a new friend before the event! To offer a ride or ask for a ride please visit our fancy google sheet CARPOOL PAGE.


Accommodations

You will be staying in comfy, cozy, and clean semi-private and private rooms with full bedding. You may select a bunk room (up to 10 people), triple, double, or single. Rooms will be split between 2-3 building locations, depending on your preferences when you register. As stated on the registration form, you may indicate a preference for roommates and quiet/louder rooms.

Some rooms are in buildings which provide 24 hour tea and coffee service. And all rooms are connected to a shared or private bathroom.

Get more information on our accommodations page.


Volunteer

NWSSR runs smooth on volunteer power. For those of you that have offered to volunteer, thank you for helping to create an amazing Annual NW Songwriter Soiree Retreat!  We have a small list of specific volunteer jobs that can use your helping hands this weekend.  

If you want to help out and help make the magic happen, please go to our VOLUNTEER SIGN UP PAGE and add your name in the yellow boxes.   Our volunteer coordinator, Carolyn will be in touch with you! 

As a community we can all help the weekend run smooth by doing our part. Help us keep the space clean and nice by chipping in when you see something needed. Empower yourself and don’t wait to be asked. Keep tables clean, floors swept, decorate things. Your mother isn’t coming (unless you bring her – and even if you do, she’d rather be making music!) so we will need to clean up after ourselves.


Meals

Fully catered meals will be served 3X a day. This includes all food.

Does Twin Rocks provide meals for people with special diets such as vegetarians, vegans, gluten-free, etc.?

Twin Rock’s kitchen staff works very hard to provide proper meals for our guests with alternate diets. You may find out more information about meals and alternate diets by reading this form. If you have a special diet please note so in your registration!


Schedule and Workshops

We have created an experience that balances focused time for learning and connecting with time for relaxing, writing and reflection. While full participation is encouraged, everything is optional and we encourage you to do what you need to have the best time possible! 

Each day will begin with free time early in the morning, followed by Yoga/movement and ecstatic dance on Sunday morning. We believe a healthy mind comes from a healthy body, and warming up your body can really open up the creative channels. If yoga class is not your thing, there will be other ways to wake up your body such as hiking around the beautiful grounds and woods or stretching on your own. 

Friday and Saturday will consist of 2 workshop blocks that are 2 hours each. You will have the option to choose from 5-6 different workshops offered in each block. Many of them will repeat if you can’t decide! 

We will also offer times each day for the whole group to gather and connect in various ways, as well as chunks of free time for you to do your own thing! And of course we will have 3 catered meals provided for us each day!

To view the daily schedule and a comprehensive list of workshops, please CLICK HERE! (Please note it will be updated in early Nov). Workshops are subject to change. They will be announced and posted at the retreat as well.


Soiree Music Sharing Guidelines

On Thursday, Friday, and Saturday night, we will be coming together for the “soiree” portion of the camp. This is our open mic style music sharing time. Each person will get to perform at least one song of original music.

The purpose of this night is to offer a safe, supportive and inspiring place for people to share in a listening environment that is really paying attention. This is THE BEST audience you’ll ever get! Emphasis is on creating a space where anything can happen, free from judgement or perfectionism. When those walls come down, the muse comes in! 

A few guidelines:

• The sharing is largely acoustic. However we will have a full sound system with guitar, bass and keyboard amps. If you want to use further amplified or electronic elements that please contact us first to talk about it!

• We will have a house guitar, piano, keyboard, and amp available for you to use

• Please limit your song to under 5 minutes

• We will be having a sign up sheet for each night, available on Thursday evening. We’ll explain more on the soiree portion at opening circle.

Please note, you will also be able to share your songs more informally around our all-night jams!


After Hours Campfire and Jams

If weather permits, we will have an outdoor campfire. If it’s too cold or rainy, we will have our jam inside!

What better way to end each day than singing songs around a campfire?! The fire (or fireplace) will burn from 9pm until we’re done. This is a more open, looser space where anyone can jam and offer songs. Anything goes! The fire will be lightly facilitated to help make the experience top notch for everyone. Sometimes the best magic happens in the wee hours – just make sure you get enough sleep! 


Connect on the Event Facebook Group

Please join our private Facebook Group ( you must register to get access) to connect to other participants, ask questions and get smaller updates and reminders! You received an invite for it.


What to Bring and Not to Bring!

WHAT TO BRING

Below are key things we recommend.

  • Instruments – ( as well as songbooks, music, recorders, tuner, batteries, strings, picks…) We provide a house guitar, piano and amps
  • Earplugs if you’re a light sleeper
  • Hot water bottle if you’re a cold sleeper
  • Bedding and towels if you did not pay for that add on. Bottom sheets are provided on all beds. Linens are provided in single rooms.
  • Clothing for cold, rainy, weather (It’s Oregon, you never know)
  • Notebook and pens for writing and workshops
  • Munchies
  • Yoga Mat for morning yoga
  • Flashlight or headlamp
  • Dress up clothes if you want to get fancy!

WHAT NOT TO BRING

  • Pets
  • Synths, drum kits, bagpipes etc unless you check w/ us first. Feel free to check! (Keyboards are very welcome! They turn down better than the acoustic models. We will have 1-2 keyboards available. 
  • Cold and flu symptoms 

Photos and Video

UPDATED: Upon arrival, you will be asked to sign a photo and video waiver, giving the Songwriter Soiree permission to take photos and video for documentary and marketing purposes.

Taking photos and video of people performing is allowed, unless someone explicitly requests otherwise. Please request permission before taking photos or video of anyone off-stage. Please do not post videos online without permission. If anything is found posted w/ out permission it will be asked to be removed.

Anyone who does not wish to have their photo or video taken may opt out at registration and be given a sticker on their name tag which indicates this. You may also request at any time to not be in video or photos.

Our camp is a true “retreat” — a haven where the competitive rules of the daily world are suspended, and we’re free to try our musical wings with no need to be self-conscious or worry about impressing an audience. The retreat isn’t a completely “safe” place. It’s a “safe enough” place for people to take some pretty big risks – showing their love for music with hearts wide open. We do invite people to take those risks. And we want to keep camp “safe enough” that people take us up on that invitation. We recognize that we are in an age of taking and sharing media, and many people especially appreciate it. That said, sometimes when a camera is present, it can inhibit this. Please be aware of how this might affect others, and if you are unsure, ask.


Cell Phone Use

We invite you to fully participate this weekend. Please put your phone and any other devices on Airport Mode as soon as you arrive, and keep it there any time you’re not actively using it!  If you really can’t turn it off for the weekend, please set your phone to silent. We dare you to leave your phone in your car or cabin. Our lives are speeding up to ever more urgent, frantic levels. The uninterrupted time we have together becomes more and more of a contrast and ever more precious. Cell phones have become a huge disruption to both our sense of rest and relaxation, and to our connections with one another. Please, if you do have to use your cell phone, leave buildings and any people you may be with, while you talk on the phone. Thanks!


Alcohol Use

No alcohol consumption is permitted during our event. Thank you.


Smoking

Smoking is allowed ONLY at a designated smoking area, which will be determined and announced on opening night.


Keep Camp Healthy and Covid Protocols

This year, more than ever we are asking for your cooperation in keeping our camp healthy!

Are you sick, or starting to get sick? Please don’t bring your germs to camp. Pretend we’re a tiny cruise ship on a musical voyage. If you wake up with symptoms the morning of camp, please do not come to camp. We will make arrangements with you regarding your registration.

We recognize that at this point Covid (or the flu) is a known factor in attending any event. Based on our camp being mostly outside, general trends for events like ours, and the declaration of the public health emergency by the CDC, we are no longer requiring testing for COVID in order to attend.

That said, COVID is still around and we still ask for your cooperation in keeping our camp healthy.

If you start to experience mild symptoms, please put on an KN95 mask immediately, stay outside, and take a rapid antigen test.  If you did not bring one with you, please find a staff member to help you take a test kit.  If you test positive, you will be asked to pack up and depart immediately.  If you do not feel well enough to do so or need support in navigating your departure, please let us know.  

Check the NW Songwriter Soiree Facebook Group for updates and suggestions as well!  
 
Anyone not able to attend or having to leave camp due to covid will be offered credit towards future events on a case by case basis. 
 
Pre-Camp Precautions: Please help us reduce the risk of all germs at camp by exercising particular caution in your exposures to potentially contagious people prior to camp! 

MASKING AND DISTANCING
We will allow all participants personal choice about masking and social distancing. You are free to mask or distance, but please be aware that most participants will likely not be masking or social distancing. If you are uncomfortable with this, we understand, and we ask that you stay home and we will discuss your registration arrangements.

WASH YOUR HANDS–OFTEN—especially right before meals. OK? Now let’s go play music….!


Safer Space Policy

The organizers of the NW Songwriter Soiree Retreat recognizes that oppression is real and that some of us (Especially white people) reap unequal benefits from a legacy of privilege. 

We believe that anytime people gather and hold space, it is a powerful opportunity to acknowledge and shift the ways oppressive systems harm and disconnect us from ourselves, from each other, and from the earth. We see it as a necessity in order for growth and transformation to take place.

We recognize that there are people in bodies which are marginalized. We aspire to co-create a space that is as safe as possible for all people, with the understanding that a fully safe space is impossible in our world. People of all races, sizes, ages, cultural backgrounds, gender identities, sexual orientations, trauma backgrounds, and religions are welcome. Intentional words and actions that promote racism, misogyny, hatred, bigotry, supremacy, sizeism, transphobia, ageism, or divisiveness will not be tolerated and will constitute expulsion from the retreat. 


Cancelation Policy

  • Cancel before June 15th, 2024 – Full tuition refund less $50  (5 months out)
  • Cancel between June 16 – August 15th – 75% refund   (3 months out)
  • Cancel between August 16 – September 15th – 50% refund   (2 months out)
  • No refunds September 16th, 2024.
  • All tickets may be transferred for a $25 transfer fee

If the retreat is canceled by the Soiree or the venue due to safety concerns or an act of nature, we will offer 90% refund or credit. The fees help us cover admin costs, thank you for your understanding.